Travel & Expenses Policy ✈️
Managing travel and expenses fairly is one of the biggest challenges for small businesses and charities. Without clear rules, you risk confusion, disputes, and even falling foul of HMRC. Employees don’t always know what’s claimable, managers feel unsure about approving claims, and costs can spiral without a framework in place.
That’s why I created this Travel & Expenses Policy Template for UK Businesses. A ready-to-use, legally compliant policy that sets out exactly what’s covered, what’s not, and how the process works from start to finish.
This policy makes it easy for employees to understand what they can claim and for managers to approve expenses consistently and fairly. From mileage and transport, to meals, hotels, and overseas trips, everything is clearly explained — helping you avoid grey areas and unnecessary disputes.
It’s written in plain English, fully editable, and flexible enough to adapt for hybrid and remote working arrangements. Plus, with the included Expenses Claim Form, you’ll have everything you need to record and manage expenses efficiently.
✅ What’s Included
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A professionally written Travel & Expenses Policy (editable Word format)
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An Expenses Claim Form (editable Excel format)
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Covers mileage, transport, accommodation, meals, overseas travel and more
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Clear rules on what’s reimbursable — and what’s not
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Guidance on how to submit claims and approval processes
💌 Bonus: 7 Days of Email Support
You’ll also get direct support from me for 7 days after purchase, so if you have a question or need help tailoring the template, I’ll be there to guide you.
📥 Instant Download
The template is emailed to you immediately after purchase, so you can customise and roll it out to your team straight away.
With this Travel & Expenses Policy Template UK, you’ll save time, stay compliant, and put an end to expense confusion in your business.
